3 digital tools to improve your work

3 digital tools to improve your work

In today’s digital age, countless tools and applications can make our lives easier. In this blog post, we will discuss two digital tools that can help streamline your work life and one solution that came make things even easier.

1) The digital signature

Among the digital tool, a digital signature is becoming more and more relevant. We can define it as an electronic form of a signature that can be used to authenticate the identity of the sender of a message or a document. It is used as a security measure to protect digital documents from being altered or tampered with.

The term digital signature is often used as a synonym for electronic signature. However, the two concepts are different. In fact, according to the European Commission, “digital signature” refers the mathematical and cryptographic elements underlying any electronic signature. It is these elements that guarantee the authenticity and integrity of the electronic signature data. On the other hand, an electronic signature is a set of data in electronic form attached to or logically associated with other data in electronic form and used by the signer to sign.

Not all electronic signatures are digital signatures. For example, a scan of a handwritten signature is an electronic signature, but not necessarily a digital one. In fact, an electronic signature can be anything from a scan, a symbol, a PIN, to a password. In other words, it is something that does not necessarily contain computer data in itself.

Benefits of digital signature for work

One of the main advantages is that digital signatures are legally binding and secure, meaning they cannot be altered or tampered with. This makes these digital tools a reliable means for verifying documents, such as legal contracts and financial transactions.

Furthermore, they offer greater efficiency since they can be used to sign documents remotely and quickly, without the need for physical contact.

Moreover, digital signatures reduce paperwork and administrative costs as they are digital, meaning documents can be stored securely online.

Finally, digital signatures make it easy to track documents and signature requests, which helps prevent delays.

2) The timestamp

A timestamp is an electronic record of the date and time when an event took place.
It can be used for various purposes, such as verifying the accuracy and authenticity of digital documents. This is possible because it contains metadata about when the document was created, who created it, and when it was last edited.

Often, digital signatures are accompanied by digital timestamps, which provide an extra layer of security, as they help ensure that digital documents are not tampered with or altered in any way.

In digital environments, timestamps are often displayed in ISO 8601 timestamp format (YYYY-MM-DDT, hh:mm:ss).

Benefits of timestamps for work

These digital tools offer many advantages.
Firstly, the fact that they can be used to prove the time at which an event took place helps in preventing fraud and digital manipulation.

Moreover, they provide an effective way to prove when a digital document was created, modified, or accessed. This makes digital timestamps secure and reliable for verifying digital documents.

As we have already said, digital timestamps can be used to prove that a digital document was signed at a certain time. Since they cannot be altered or tampered with, they give digital signatures greater legal validity.

Timestamps are also very useful for copyright purposes because they prove the existence of a piece of content or art at a particular time, making any subsequent copies invalid.

Finally, digital timestamps can be used to track digital documents and requests, thus helping to prevent delays.

3) Digitally sign your important documents with Namirial Sign

We want to add an e-signature app to the list of digital tools that improve work. It’s Namirial Sign.

With Namirial Sign you can:

  • Digitally sign one or more files
  • Digitally sign files in any format (PadES, CadES, XadES)
  • Place timestamps on your signed files;
  • Check the validity of digitally signed files;
  • Use physical signing devices or remote signing;
  • Securely share any file;
  • Activate cloud storage;
  • View and edit PDF files;
  • And much more.

This application is:

  • Complete: Namirial Sign has all the features you need in just one tool
  • Flexible: You can access Namirial Sign from the web or download the app on your computer, and you can also use it from your smartphone
  • Free: many of the features are available for free, but you can upgrade to the Premium plan whenever you want.

Sounds interesting? Learn more and activate your Namirial Sign.

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